Compiling Department Employee Rosters
An HR administrator frequently needs to generate a quick list of employee names for a specific department or team, formatted as a single string with semicolons as separators. This roster might be used for internal communication, team meeting invitations, or to provide a quick overview to a team lead. Manually listing and separating names is inefficient and can lead to formatting inconsistencies.
=TEXTJOIN("; ",TRUE,B2:B5) How it works: The `TEXTJOIN` function combines the employee names from the specified range `B2:B5`. The delimiter `"; "` ensures each name is separated by a semicolon followed by a space, creating a clean, readable list. The `TRUE` argument is crucial as it instructs Excel to ignore any blank cells within the range, preventing unnecessary semicolons in the final roster.
Data Setup
| Employee ID | Employee Name | Department |
|---|---|---|
| 1001 | Alice Smith | Marketing |
| 1002 | Bob Johnson | Marketing |
| 1003 | Charlie Brown | Sales |
| 1004 | Diana Prince | Marketing |
Step-by-Step Guide
Identify the column containing the employee names you want to list (e.g., column B).
Select the specific range of employee names (e.g., B2:B5).
In an empty cell, type the formula `=TEXTJOIN("; ",TRUE,B2:B5)`.
Press Enter to display the combined employee roster string.
Explore More
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